Admin Assistant - Enrollment Specialist - Minnesota Connections Academy
About the position This hybrid role (two in-office days, three remote) provides administrative support for student enrollment. The Administrative Assistant is responsible for a variety of daily tasks, including answering phones and emails, corresponding with families and other school districts regarding enrollment, greeting visitors, supporting administrators, and performing other duties as assigned.
Responsibilities
- Assist families through the application process and address general program questions
- Evaluate and verify documents submitted in the Enrollment Portal to ensure accuracy and compliance with enrollment requirements
- Assist families, school districts, and county Social Workers with enrollment-related inquiries
- Send outgoing requests for records to schools for enrolling students
- Monitor enrollment flag reports and collaborate with Assistant Principals to proactively resolve issues impacting student enrollment
- Partner with school Social Workers to streamline the enrollment process for families who qualify for McKinney-Vento services
- Manage communication with Pearson regarding technology fulfillment and ensure laptops are shipped promptly to new families
- Enter student data into the state reporting system
- Assist administration with a wide variety of special projects
- Answer phones and greet guests
- Other duties as assigned
Requirements
- High school diploma required
- 1–2 years of similar administrative experience preferred
- Proficiency with Microsoft Office and web-based applications
- Proficiency with Google applications (Mail, Calendar, Drive, Hangouts, Documents, etc.)
- Basic accounting knowledge preferred
- Intermediate skill level in MS Excel
- Ability to multitask in a fast-paced environment
- Strong interpersonal skills and attention to detail
- Excellent communication skills, both verbal and written
- Ability to maintain privacy and confidentiality (FERPA)
- Customer-focused approach
- High degree of flexibility
- Demonstrated ability to work well in a fast-paced team environment
- Proficiency in Microsoft Office
Nice-to-haves
- 1–2 years of similar administrative experience preferred
- Basic accounting knowledge preferred