Administrative Assistant, Regional Markets

IFF is a mission-driven lender, real estate consultant, and developer that helps communities thrive. The Administrative Assistant provides high-level administrative support to the Chief Regional and Market Officer and is a critical part of the success of the Regional and Market Leadership team.

Responsibilities

• Provides comprehensive administrative assistance to the Chief Regional and Market Officer (CRMO), including complex calendar management, email coordination, priority task management and special project support. Screens and directs calls and emails to the appropriate party for action, information, and response. Handles sensitive information with confidentiality
• Supports projects as directed by the Senior Manager of Regional Strategy & Implementation. Maintains the Regional and Market Leadership (RML) team workplan to ensure project deadlines are tracked and communicated accurately. Coordinates with staff across teams and regions to gather and track organizational data and updates. Assists in the development and distribution of reports
• Coordinates and manages logistics for large team meetings and events, including schedule alignment, material preparation, conference room setup, note-taking and distribution, tracking action items and supporting follow-up communication
• Maintains accurate and complete customer, stakeholder, vendor, and financial records. Collects, edits, enters, and verifies data and maintains assigned electronic databases
• Processes and tracks expenses by accurately preparing and submitting invoices, check requests, and other financial functions, as directed. Collects and codes receipts to complete monthly corporate credit card reconciliation
• Organizes and supports the RML team, including but not limited to maintaining a shared calendar of events, onboarding new team members, coordinating access to systems and tools, and serving as a central point of contact for collaboration and general communication
• Contributes creative ideas and process-driven approaches to team projects. Develops and completes an annual professional development plan, in consultation with supervisors. Maintains required job knowledge, skills, and core professional competencies
• Demonstrates a commitment to equity, diversity, and inclusion. Promotes an environment of empathy and respect, ensures the inclusion of all team members, and will actively engage in EDI events and learning opportunities

Skills

• Bachelor's degree or equivalent combination of education and/or experience required
• 1-3 years of experience in administration or project management
• Proficiency with Microsoft Office, Dynamics365, and SharePoint
• Regional travel may be required
• Occasional evening and weekend work may be required
• Experience in and knowledge of nonprofit sector, community development, finance, or real estate development

Benefits

• Hybrid Remote: In office: T/W | Remote: M/Th/F

Company Overview