Administrative Coordinator – Office Administrator
Job Description:
- Answer and manage incoming calls, emails, and customer inquiries
- Schedule and dispatch crew members for service jobs
- Coordinate and maintain daily/weekly job schedules
- Book new jobs and confirm appointments with clients
- Follow up on invoices, payments, and outstanding balances
- Maintain accurate records of jobs, customers, and communications
- Communicate updates between customers and field staff
- Assist with general office administration and organization
- Identify and help improve scheduling and admin processes Requirements:
- Previous administrative, dispatch, or office coordination experience preferred
- Strong organizational and multitasking skills
- Excellent communication (phone, email, and interpersonal)
- Comfortable using scheduling software, spreadsheets, and basic office tools
- Ability to stay calm and organized in a fast-paced environment
- Problem-solving mindset and attention to detail
- Bonus Skills (Not Required): Experience in service-based or field operations businesses
- Familiarity with invoicing or accounting software (e.g., QuickBooks) Benefits:
- Bonus based on performance
- Flexible schedule
- Opportunity for advancement Apply To this Job