Executive Administrator

Visa is a world leader in payments technology, facilitating transactions globally and dedicated to uplifting everyone through innovative payment solutions. The role of Executive Administrator involves supporting the leadership team of the Global Strategy Team by managing calendars, coordinating travel, and overseeing administrative operations.

Responsibilities

• Manage complex calendars and schedules for team and individual meetings, teleconferences, off-sites, and other events, including room setup, catering, and logistics
• Coordinate domestic and international travel arrangements for supported executives
• Manage day-to-day administrative operations for the Corporate Strategy team
• Partner closely with the SVP’s executive administrator and team colleagues to solve problems collaboratively and proactively
• Prepare and submit expense reports using Concur
• Support key team initiatives as a project coordinator, including updates to monthly strategy reports and new-hire training sessions
• Adjust priorities and schedules quickly in response to last-minute changes
• Develop and update presentations, spreadsheets, organizational charts, group lists, and other documents as needed
• Provide backup support to the SVP’s executive administrator as needed
• Track meeting action items and document key discussions
• Maintain organizational structure presentations based on headcount reporting
• Support hiring and onboarding activities, including securing workspace and equipment for new hires

Skills

• Minimum of 6 months of work experience or a Bachelor's Degree
• 2 or more years of work experience
• 5+ years of administrative experience, preferably in a global public company or professional services firm
• Highly collaborative, organized, and self-directed, with strong problem-solving skills, sound judgment under pressure, and the ability to anticipate needs, work across functions, and operate with minimal supervision
• Exceptional judgment and discretion in handling confidential and material non-public information
• Proficiency in Microsoft Office Suite, especially Outlook
• Flexibility to (occasionally) modify working hours to support ET time zones
• Excellent written and verbal communication skills
• Exceptional speed and ability to complete tasks on short notice
• Strong attention to detail and a high standard of quality
• Ability to manage multiple priorities and reprioritize quickly in a fast-paced environment
• Experience supporting executives in a fast-paced, demanding corporate environment, with professionalism, discretion, and a proactive, solution-oriented approach

Benefits

• Potential sales incentive payments (if applicable)
• Bonus
• Equity
• Medical
• Dental
• Vision
• 401(k)
• FSA/HSA
• Life Insurance
• Paid Time Off
• Wellness Program

Company Overview