Founding Head of Recruiting

Founding Head of Recruiting At Fellow, our mission is to transform how teams collaborate and make meetings productive for everyone. As we continue to grow, we’re looking to hire a Founding Head of Recruiting - a highly impactful and strategic role that will help shape the future of our company. This is an opportunity for someone special: a recruiter who is excited about creating and evolving the recruiting function from the ground up. You’ll work extremely closely with the CEO to attract exceptional talent across the organization and help define what world-class hiring looks like at Fellow. Unlike traditional recruiting leadership roles focused on scaling large teams and maximizing hiring volume, this role is centered on quality over quantity. We’re looking for someone who deeply values identifying high-calibre candidates, delivering an outstanding candidate experience, and building thoughtful, efficient hiring systems. We’re looking for someone excited to leverage AI tools and modern workflows to operate with exceptional effectiveness and leverage. If you thrive in fast-paced startup environments, love building systems from scratch, and are energized by helping shape the next generation of an AI-first company, we’d love to hear from you. What makes this role unique? At Fellow, hiring is a deeply collaborative process. You’ll work closely with hiring managers and leadership to build intentional recruitment strategies, refine job requirements, and support equitable, efficient hiring practices. This role goes far beyond filling open roles—you’ll influence how we build our teams, strengthen our culture, and scale thoughtfully. While you’ll bring experience in technical recruiting, you’ll also support hiring across all departments as our founding recruiter. You’ll also have the opportunity to experiment with and implement AI-powered approaches to talent sourcing, screening, and workflow optimization.

Responsibilities

Manage the full-cycle recruitment process—from sourcing to onboarding—across technical and non-technical roles. Partner with hiring managers to define role requirements, craft job descriptions, and design candidate assessments. Use AI tools, creative sourcing strategies, social platforms, and networks to find and engage top-tier talent. Deliver an exceptional candidate experience and act as an ambassador for Fellow throughout the hiring journey. Build and maintain strong talent pipelines for immediate and long-term hiring needs. Continuously improve recruitment processes with data, insights, and modern best practices. Take on HR-related responsibilities, such as supporting onboarding, people programs, and culture initiatives as we grow. Support diversity, equity, and inclusion efforts throughout all recruitment practices Go to in-person recruiting events as an opportunity to build pipeline Ideal candidates Have 3–5 years of recruiting experience, specializing in technical recruiting in a startup or fast-paced environment. Have a strong track record of sourcing and closing high-caliber engineering and technical talent. Are AI native and interested in using AI to enhance recruitment, sourcing, and workflow optimization. Have HR-related skills or interest in growing into broader People responsibilities. Bring outstanding communication and relationship-building skills with candidates and hiring managers. Are highly organized, resourceful, and thrive in a dynamic, high-growth environment. Are excited about contributing to Fellow’s culture and helping build a team passionate about the future of work. Hold a Bachelor’s degree or Diploma, Reside in Ottawa, Montreal or Toronto Why join Fellow? We’re a remote-first organization with offices and coworking spaces in Ottawa (HQ), Montreal, and Toronto for those who prefer in-person collaboration. We offer competitive compensation, benefits, and a chance to be part of a team that’s shaping the future of work. About Fellow Fellow is a Series A venture-backed startup (Craft, iNovia, Felicis) from the founders of Fluidware (acquired by SurveyMonkey). Our mission is to solve the world’s meeting problem, by helping people spend less time in meetings, and making meetings more productive. Fellow is the world’s top AI meeting assistant that uses the power of AI to help you before, during and after the meeting. Fellow is pioneering the future of work through its category-defining meeting productivity platform, with a wide set of customers such as Shopify, Hubspot, Warner Media, Tucows, Dynatrace, and many more. Join us in shaping the future of work! Equal Opportunity Employer At Fellow, we understand the value of having a diverse team. That’s why we believe in providing equal opportunity employment regardless of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, and conviction. Please let us know if you require accommodation during the recruitment process.