Legal Assistant (Paralegal) I, DHHS
The State of Utah's Department of Health & Human Services (DHHS) is seeking a Legal Assistant (Paralegal) I to provide secretarial and paralegal support to administrative law judges. The role involves proofreading legal documents, conducting pre-hearing conferences, and maintaining case files while ensuring confidentiality.
Responsibilities
- Provide secretarial support to and paralegal support to administrative law judges
- Participate in proofreading judges’ written decisions
- Answering litigants’ procedural questions
- Conducting telephonic pre-hearing conferences
- Assisting with office administrative duties
- Review case files and maintain confidentiality at all times
- Maintain and track documents, exhibits, and other case filings
- Accurately draft various routine legal documents that may include a combination of the following: notices, subpoenas, decisions, and orders
- Process requests for hearings and track the cases through the Office of Administrative Hearings database
- Maintain an Administrative Hearing master calendar
- Schedule and coordinate hearings
- Receive emails and phone calls and answer questions
- Take and relay messages
- Greet hearing participants
- Respond to requests for information, including GRAMA
- Prepare basic legal orders
- Proofread legal orders
- Prepare mailings
- Provide office support
Skills
- Process requests for hearings and track the cases through the Office of Administrative Hearings database
- Maintain an Administrative Hearing master calendar
- Schedule and coordinate hearings
- Receive emails and phone calls and answer questions
- Take and relay messages
- Greet hearing participants
- Respond to requests for information, including GRAMA
- Prepare basic legal orders
- Proofread legal orders
- Prepare mailings
- Provide office support
- Has experience as a paralegal, legal secretary, or in another legal support staff role
- Is able to work independently and with other support staff
- Enjoys working in a small office environment
- Is able to maintain confidentiality
- Is detail-oriented and organized
Benefits
- Job Stability: Enjoy the security and reliability of employment within a well-established organization.
- Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
- Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
- Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.
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