Legal Billing Specialist
Description Ritsema Law is a multi-state insurance defense firm representing clients across Colorado, Wyoming, Utah, Arizona, Montana, New Mexico, and Florida. We specialize in workers' compensation, general liability, and Medicare set-asides. Our team consists of dedicated professionals who value collaboration, integrity, and excellence. We are seeking a motivated, organized, and detail-oriented Legal Billing Specialist to join our team. This role is essential to ensuring the smooth operation of our financial and legal operations. The ideal candidate possesses a strong understanding of insurance defense billing procedures, communicates effectively, and manages multiple tasks efficiently. In this role, you will manage the entire billing lifecycle, ensuring all invoices strictly comply with specific insurance carrier guidelines and electronic billing requirements. This position is fully on-site at our downtown Denver location during the initial 3–6 weeks (depending on experience and performance) to master system workflows. Upon successful completion of training, you will have the option to transition to a hybrid or fully remote work schedule.
Key Responsibilities
Invoice Management: Generate monthly prebills, process attorney edits, and finalize high-quality invoices for client submission. E-Billing Submission: Upload invoices to various insurance carrier portals using standardized LEDES coding formats. Compliance Review: Audit attorney time entries and disbursement ledgers to ensure complete alignment with the specific insurer's billing guidelines. Accounts Receivable: Track unpaid invoices, research payment discrepancies, and coordinate directly with carriers to resolve rejected bills. Team Collaboration: Work closely with attorneys, paralegals, and the accounting department to maintain accurate digital financial files and streamline cash flow. Document Processing: Perform general document processing and financial recordkeeping tasks to support daily business operations.
Qualifications
Experience: 2+ years of legal billing experience; specific exposure to workers' compensation or insurance defense billing is highly preferred. Technical Skills: Proficiency with legal accounting software, electronic billing portals, and Microsoft Excel. Communication: Clear, professional, and effective verbal and written communication skills for interacting with clients, colleagues, and firm attorneys. Workflow Management: Proven ability to maintain high productivity and accuracy when working independently in a hybrid or remote environment. Benefits & Culture Competitive salary. Comprehensive health, dental, and vision insurance. Retirement savings plan with employer matching. Paid time off (PTO) and paid holidays. Flexible work arrangements and remote work options. A supportive, collaborative work environment with a casual dress code every day! Equal Opportunity Employer Ritsema Law is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Requirements
Education: Associate's or Bachelor's degree in Accounting, Finance, or Business preferred. Experience: 2+ years of billing experience, ideally within a law firm Software: Experience with legal billing platforms and MS Excel. Skills: Strong organizational habits, sharp attention to detail, and excellent communication skills. The ideal candidate will have the following experience and skills: - Capability to work well under pressure. - Excellent technical skills, with a required proficiency in Microsoft Office. - Familiarity with Centerbase and NetDocs is beneficial but not required.