Personal Assistant – Office Hero
Job Description:
- Be the CEO’s trusted gatekeeper and right hand
- Support CPO and CSO with calendars, travel, meetings, and coordination
- Assist our CFO by organizing internal documentation, keeping contracts tidy, and tools up to date
- Own our internal knowledge hub —be the go-to for “where’s that doc?”
- Manage logistics: licenses, tools, onboarding, subscriptions
- Coordinate travel, appointments, team meetings, deliveries (and the occasional personal task)
- Take clear notes, send follow-ups, help keep the team in sync
- Act as our office culture guardian, even in a remote-first world
- Help manage small projects with grace and agility
Requirements:
- Proven experience as a PA or EA supporting C-level leadership
- Fluent in English (Portuguese or Spanish = a strong bonus)
- Highly organized, self-motivated, and always 10 steps ahead
- Confident juggling schedules, sensitive information, and shifting priorities
- Experience with internal tools, documentation, or operational systems
- Tech-savvy: Google Workspace, Microsoft Office, Slack, Notion, and beyond
- Thrives in a remote-first, fast-paced, globally-minded environment
- Calm, solution-oriented, and delightful to work with
Benefits:
- Health insurance
- performance-based bonuses
- flexible hours
- opportunity for travel and growth
- warm, values-driven culture