Project Assistant

Troutman Pepper Locke LLP is a firm committed to employee support and advancement, embracing inclusion and innovation. The Project Assistant supports the Real Estate practice group by performing routine billable and non-billable work under the supervision of legal staff, managing documents, and maintaining client confidentiality.

Responsibilities

• Prepare routine correspondence, documents, and drafts; edit and revise materials as needed, demonstrating strong proofreading skills
• Manage deal documents and related calendars to support transaction timelines and deadlines
• Organize and oversee the maintenance of electronic files using the firm’s document management system
• Assist with administrative projects under the direction of attorneys, paralegals, and other experienced legal staff
• Exercise initiative and sound judgment in completing routine assignments with minimal supervision
• Consistently maintain a high level of professionalism in all internal and external interactions
• Track and record client billable time in accordance with firm requirements and meet minimum billable hour expectations
• Prioritize and manage daily workload effectively and promptly communicate when unable to meet assigned responsibilities
• Maintain the confidentiality of firm and client information and comply with firm policies and procedures

Skills

• Ability to organize a high volume of materials while maintaining a high level of detail
• Consistently demonstrates high ethical standards, professionalism, and personal accountability
• Exercise sound judgment and discretion in handling assignments and confidential information
• Provide exceptional client service and builds strong, trusted relationships
• Possess excellent communication skills and interacts professionally with attorneys, staff, and clients
• Able to develop a solid understanding of the functions of the assigned department and any applicable laws, procedures, or guidelines
• Effectively manages competing priorities and adapts to changing demands
• Meticulous attention to detail and a strong commitment to accuracy in a fast-paced, deadline-driven environment
• Maintain a proactive, 'can do' attitude and a commitment to ongoing learning and skill development
• Successfully self-manages and works effectively in remote, hybrid, and in-office environments
• Work both independently and collaboratively as part of a team to support consistent, efficient workflows
• Ability to work overtime as needed to meet attorney and client deadlines
• Proficiency with Microsoft Office applications, including Excel, Outlook, Teams, and Word
• Bachelor's degree or a combination of education, training, and experience that demonstrates the ability to perform the essential duties of the position
• Minimum one (1) year of experience working in a professional setting

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