Real Estate Administrative Assistant
Job Description:
- Provide administrative support to the brokerage by managing contracts, forms, and real estate documentation.
- Organize, track, and file transaction-related paperwork for all ongoing deals.
- Manage the CEO’s email inbox, prioritize messages, and maintain professional, warm communication with agents, lenders, appraisers, and clients.
- Update and coordinate calendars, schedules, and timelines for each transaction.
- Follow up consistently with all involved parties to ensure timely receipt of required documents and approvals.
- Maintain records of correspondence and document versions with meticulous accuracy.
- Monitor deal progress and communicate status updates proactively to the CEO and other stakeholders.
- Ensure compliance and consistency in all paperwork and digital filing systems.
- Handle ad hoc administrative needs as assigned, maintaining an attitude of accountability and reliability. Requirements:
- Previous experience as an Administrative Assistant or Real Estate Assistant preferred.
- Strong organizational skills with the ability to manage multiple files simultaneously.
- High attention to detail and accuracy—comfortable managing contracts and legal-style documentation.
- Excellent written and verbal English communication skills.
- Ability to follow up diligently and 'close loops' on pending tasks.
- Proficiency in managing email systems, calendars, and digital document filing.
- Self-starter with strong initiative and a proactive approach to daily responsibilities.
- Familiarity with real estate operations or working in a brokerage setting is a plus.
- Comfortable handling confidential or sensitive documents.
- Strong multitasking and prioritization abilities.
- 'Paralegal' or 'accountant-type' mindset—focused on accuracy, completion, and precision.
- Professional demeanor and warm, clear communication style.
- Ability to work independently in a fast-paced, remote environment. Benefits:
- Part-time position with potential to grow into full-time.
- 100% remote — open to candidates based in Latin America.
- Opportunity to work directly with the CEO of a respected Illinois-based real estate brokerage.
- Gain deep exposure to U.S. real estate operations and transaction management.
- Flexible, organized, and professional work culture focused on long-term collaboration. Apply To this Job