[Remote] Executive Assistant, Legal, HR and CMC
Note: The job is a remote job and is open to candidates in USA. Jade Biosciences is a clinical-stage biotechnology company focused on developing therapies for autoimmune diseases. The Executive Assistant will provide high-level administrative support to the Chief Legal Officer and other executives, managing complex calendars, coordinating travel, and ensuring efficient document management.
Responsibilities
- Manage and maintain complex calendars for the Chief Legal Officer and other Executives as assigned, including prioritization of meetings and scheduling across time zones and teams
- Coordinate travel arrangements, including itineraries, logistics, and expense reporting
- Serve as a liaison between leadership and internal/external stakeholders
- Upload Board and Committee materials to Boardvantage
- Coordinate execution of legal documents and deliverables in a fast-paced environment
- Coordinate the execution and filing of Board and Committee minutes. Maintain legal documents, files, and records with strict confidentiality
- Coordinate document routing, signature processes, and document management systems
- Assist with compliance tracking, audits, and filings as needed
- Support cross-functional initiatives and projects
- Identify opportunities to improve administrative processes and workflows
- Help manage department budgets, invoices, POs and vendor relationships
Skills
- Bachelor's degree or equivalent experience
- 5+ years of executive administrative experience, preferably supporting senior leaders in a legal environment
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Excellent organizational, time management, and multitasking skills
- Detail-oriented
- High level of discretion and judgment, and ability to handle confidential information
- Familiarity with legal terminology, board matters, and compliance processes is strongly preferred
Company Overview