[Remote] Payroll Administrator

Note: The job is a remote job and is open to candidates in USA. Ghidotti | Berger LLP is a certified WBENC organization specializing in legal representation for secured creditors and investors. They are seeking a dedicated Payroll Administrator to ensure accurate and timely employee compensation, manage payroll processes, and ensure compliance with tax and labor laws.

Responsibilities

• Process payroll for all employees using the firm’s payroll management system
• Review and verify timekeeping records, hours worked, overtime, paid time off, and other pay-affecting data prior to each payroll cycle
• Process and reconcile bonus payouts in accordance with approved compensation plans, ensuring accurate calculation, proper tax withholding, and timely distribution while maintaining detailed records for audit and reporting purposes
• Calculate and apply wage garnishments, child support orders, tax levies, and voluntary deductions accurately and in accordance with legal requirements
• Process off-cycle payroll runs, including termination pay, correction checks, and special compensation payments such as bonuses and commissions
• Maintain employee payroll records with up-to-date information on things such as pay rates, tax withholding elections, direct deposit details, and reporting structure
• Audit payroll data before and after each processing cycle to identify and resolve discrepancies before distribution
• Ensure employee and employer contribution data is transmitted in the 401(k) plan accurately and on time to the plan record-keeper following each payroll cycle
• Serve as the first point of contact for employees with questions related to pay, deductions, tax withholding, W-2s, and pay stub discrepancies
• Ensure payroll operations comply with all applicable federal, state, and local wage and hour laws, including the Fair Labor Standards Act (FLSA), state-specific overtime rules, and minimum wage requirements
• Oversee payroll tax filings and deposits through payroll system, including federal Form 941, state withholding and unemployment taxes, and any applicable local tax submissions on a timely basis
• Work with payroll provider to prepare and file year-end payroll tax documents including W-2s, W-3s, and any state or local equivalents; coordinate corrections (W-2c) as needed
• Assist in the preparation and filing of Form 5500 and related schedules in collaboration with the HR Generalist, the TPA and plan auditor
• Maintain and renew business licenses in coordination with the Finance team to ensure organizational compliance
• Track Continuing Legal Education (CLE) requirements and manage annual Bar renewal payments for attorneys
• Complete and submit new Bar applications for attorneys, coordinating required documentation and applicable fees
• Manage the annual Women's Business Enterprise National Council (WBENC) certification renewal process
• Conduct quarterly tracking of Notary certifications to ensure all credentials remain current and in compliance
• Handles, responds to all verification of employment inquiries
• Hires and terminates employees in Paylocity
• Other administrative duties as assigned

Skills

• High school diploma
• 7+ years of experience processing/managing full payroll cycle with a small to medium size organization
• Must have experience processing multi-state payroll
• Strong attention to detail, organizational skills, confidentiality, and ability to meet strict deadlines
• Paylocity experience highly desired

Company Overview