[Remote] Project Manager (Production)

Note: The job is a remote job and is open to candidates in USA. Odyssey helps e-commerce brands increase revenue and growth through strategic production management. The Project Manager (Production) will own production scheduling, optimize workflows, and coordinate cross-functional efforts to ensure seamless execution of projects.

Responsibilities

• Manage production calendars and resource allocation across producers and PAs, balancing workloads and tracking team bandwidth
• Ensure projects are staffed effectively and schedules are maintained with accuracy across all active productions, setting teams up for smooth and efficient execution
• Design and implement scheduling systems and processes that improve efficiency, reduce conflicts, and streamline production timelines
• Continuously identify opportunities to refine workflows and enhance how the production team operates
• Turn creative concepts and client requirements into detailed, actionable production schedules
• Account for logistics such as locations, crew availability, equipment needs, and vendor coordination to ensure seamless execution from planning through shoot
• Act as the central point of coordination for production activities, partnering with internal teams to ensure shoots are properly scheduled, resourced, and documented
• Maintain alignment across stakeholders and keep communication flowing throughout the production lifecycle
• Maintain synchronization across platforms like Notion, Airtable, Slack, and Google Calendar to ensure production data is accurate, up-to-date, and accessible
• Support visibility into timelines, deliverables, and team capacity across all projects
• Monitor team bandwidth and flag potential conflicts, overallocations, or resource gaps before they impact delivery
• Identify inefficiencies and implement solutions that improve overall production performance and team effectiveness
• Support financial tracking across production, including expenses, invoices, and vendor payments
• Maintain accurate inventory records for products, props, and equipment, coordinating stock and availability across teams

Skills

• 3+ years of proven project management experience, preferably in a fast-paced, deadline-driven environment
• Prior direct report management experience required
• Strong proficiency with project management tools, specifically Notion, and competence with Slack, Google Suite, Airtable, and similar platforms
• Excellent organizational and time management skills with the ability to balance multiple projects and priorities simultaneously
• Strong problem-solving skills with the ability to proactively identify and address operational barriers
• Excellent communication and collaboration skills for working across creative and operational teams
• 2+ years of exposure to film/content production, creative operations, or production logistics (directly applicable) OR
• Adjacent background such as Assistant Director, Executive Assistant, Production Department, or similar transferrable skillsets
• Foundational understanding of production workflows, scheduling principles, crew coordination, and logistics
• Familiarity with vendor coordination, equipment rentals, and production logistics a plus
• Proactive, solutions-oriented mindset with the ability to identify potential setbacks in a fast-paced environment
• Growth-focused approach to learning and improving processes
• Ability to adapt quickly to changing priorities and thrive in a dynamic work environment
• Strong attention to detail with excellent documentation and communication practices

Company Overview