[Remote] PT HR & Recruitment Coordinator

Note: The job is a remote job and is open to candidates in USA. Heed Health is a company that provides event solutions prioritizing guest safety and well-being. They are seeking a detail-oriented HR & Recruitment Coordinator to manage the full recruiting cycle for First Aid Responders and maintain HR databases, ensuring compliance and readiness for events.

Responsibilities

• Manage end-to-end recruitment for First Aid Responder roles in high-volume event zones, including posting positions, screening candidates, coordinating interviews, and extending offers
• Build and maintain a strong pipeline of qualified, credentialed candidates to support rapid deployment needs
• Conduct or coordinate interviews, reference checks, and pre-employment screenings
• Partner with operations leadership to understand upcoming event schedules and anticipate staffing needs by region
• Develop creative sourcing strategies to attract new talent, including outreach to EMS schools, trade groups, and online communities
• Maintain the accuracy and integrity of HR, payroll, and scheduling databases — ensuring employee records, certifications, availability, and status are always current
• Audit database records regularly to identify and resolve gaps, duplicates, or outdated information
• Assist with onboarding new hires, ensuring all documentation, system entries, and credentialing records are completed before deployment
• Track and monitor state and local EMS certifications, EMT licenses, CPR credentials, and any other required compliance documents for all active staff
• Proactively identify upcoming expirations and follow up with employees to ensure renewals are completed on time
• Maintain compliance records in accordance with company policy and any applicable state regulations
• Flag any compliance gaps to management
• Support HR and operations leadership with special projects, which may include process improvements, reporting, policy drafting, or research
• Assist with seasonal surge planning around peak event periods
• Contribute ideas to improve the candidate and employee experience

Skills

• 1+ years of experience in recruiting, HR coordination, or a related role
• Strong organizational skills with keen attention to detail — especially around data accuracy and compliance tracking
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines in a fast-moving environment
• Self-starter who can work independently with minimal supervision
• Experience recruiting in healthcare, EMS, emergency services, or event staffing
• Experience working in a remote or distributed team environment
• Background in HR compliance or workforce management

Benefits

• Flexible, part-time schedule — work that fits your life
• Meaningful work supporting the safety of tens of thousands of event attendees nationwide
• A collaborative, mission-driven team that values your contributions
• Opportunity to grow with a company expanding into new markets and events

Company Overview