Sr. HR Coordinator (DOM General Admin Chairmans Office)

About the position We are seeking a Sr. HR Coordinator who will serve as the primary point of contact for department/divisional personnel/payroll issues. The Sr. HR Coordinator partners with departmental and central HR leaders to interpret HR policy and procedures and works with senior management to establish departmental/divisional practice within JHU guidelines.

Responsibilities

• Develop and review job descriptions with supervisor/manager/faculty and suggest changes based on understanding of area and need.
• Submit position requests through the required divisional review and approval workflow.
• Upon financial approval, submit requisition and ensure accurate posting.
• Collaborates with talent acquisition and compensation staff to facilitate the hiring process.
• Participate in creating/developing department/divisional orientations. May deliver training.
• Facilitate general human resources questions for the department and escalate concerns or more complex inquiries to central support and resolution.
• Provide guidance and make recommendations on appropriate starting salaries and promotional salaries for faculty and staff to ensure equity, in collaboration with the HR compensation team.
• Oversee the general onboarding process for new employees and work to ensure payroll system and new hire data accuracy.
• Assist and advise employees on tax information, sick time, vacation time, holidays, leave of absence, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc.
• Responsible for coordinating initial departmental efforts related to staff that require Family Medical Leave (FMLA) and Short-Term Disability (STD Parental leave and Birth Recovery Leave. Will work with divisional administration, supervisors, and SOM and JHHS HR representatives on submission of paperwork related to this area.
• Support departmental review and approval process related to time off, E210 management, overtime payments, timely terminations and transaction processing and other payroll and leave related logistics.
• Work with departmental HR, administrative and finance leaders to coordinate the annual performance review process. Use guidelines to determine annual increases and communicate changes to staff.
• Support departmental leaders with general employee relations needs, including gathering information to support investigations, performance improvement challenges and all related employee management efforts.
• Coordinate visa process for international faculty, fellows, and staff. Resolve visa and credentialing issues.
• Provide general HR guidance to managers and staff within the department or designated area of responsibility.
• Other duties as assigned.

Requirements

• Bachelor's Degree in Human Resources, Business Administration, or another related field.
• Three years related experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Nice-to-haves

• Strong knowledge of HR regulations and JHU personnel policies
• Customer Service - Developing
• Employee Relations Investigations - Developing
• Human Resources Information Systems (HRIS) - Intermediate
• Payroll Processing - Intermediate
• Record Keeping - Intermediate
• Regulatory Compliance - Developing